OrbitQuote

OrbitQuote is a procurement automation platform that extracts line items from supplier quotes, compares prices across vendors, and generates optimized purchase orders. The core workflow is straightforward. Upload quotes in whatever format they arrive, let the AI parse out the items and prices, review the comparison matrix, and export purchase orders grouped by supplier. The format flexibility is the headline feature. OrbitQuote accepts PDFs, Excel spreadsheets, images, screenshots, and even WhatsApp messages. Whatever your suppliers send, the platform can read it.

The problem it solves is familiar to anyone managing procurement across multiple vendors. Quotes come in different formats with inconsistent naming conventions. Someone has to manually extract every line item, match products that appear under different names, spot the lowest prices, calculate totals with taxes, and write up the purchase orders. This busywork can consume hours each week, especially during busy buying periods. Errors slip in because the work is repetitive and detail oriented. OrbitQuote automates the extraction and comparison steps so buyers can focus on the approval decisions rather than the data entry.

The extraction system uses AI to recognize line items, quantities, unit prices, and tax amounts from unstructured documents. It normalizes everything into a common table format where you can see each item alongside every supplier's price for it. When the same product appears under different names across suppliers, the categorization engine attempts to match them. Buyers retain full control and can override or recategorize items where the AI gets it wrong. The interface lets you edit quantities, swap selections, and recalculate totals in real time. When you're satisfied with the selections, OrbitQuote generates purchase orders grouped by supplier that you can export as PDFs, Excel files, or WhatsApp messages ready to send.

The target audience includes operations teams and procurement managers in construction, distribution, wholesale, retail chains, franchises, and agribusiness. Anyone buying regularly from multiple suppliers and comparing prices before ordering will find it useful. The platform is designed for volume. Higher tier plans support hundreds of quotes per month, which is important for businesses that do continuous purchasing rather than occasional one off orders. Small businesses with simple buying needs probably don't need it, but mid sized operations that spend significant time on quote comparison will see clear time savings.

What distinguishes OrbitQuote from general purpose document extraction tools is the focus on procurement workflows specifically. The system understands that the goal is a purchase order, not just a spreadsheet. Features like tax recognition, supplier grouping, and inline item editing are built into the flow rather than bolted on. There's also an AI copilot that can help with recategorization, budget tracking, and answering questions about your procurement data. The platform claims an average return of $36 saved for every $1 spent, which is a marketing number but reflects the time savings possible when you're processing dozens of quotes weekly.

Pricing is structured around tokens rather than documents. This means cost scales with how much data the AI processes rather than how many files you upload. A complex quote with 200 line items uses more tokens than a simple one with 10 items, which is arguably fairer than per document pricing. The Starter plan runs $129 per month and covers approximately 30 quotes or 500,000 tokens. Pro costs $267 per month for about 120 quotes or 2 million tokens. Business is $499 per month for around 300 quotes or 5 million tokens. Enterprise pricing is available for organizations processing higher volumes. Annual billing saves roughly 23% by including two months free. There's no auto renewal, so you're not locked into recurring charges without explicitly opting in.

For teams that want to try before committing, a one time trial is available for $6.99 that provides 50,000 tokens. This is enough to process several quotes and evaluate whether the extraction quality meets your needs. The platform is mobile responsive, so buyers can work from phones and tablets when they're not at a desk. Security includes encryption, restricted access controls, and daily backups. API access is available on the Business plan and above for teams that want to integrate OrbitQuote with their own procurement systems or ERP software.